7 Steps for Making a Hiring Decision

How to Make the Right Hiring Decision
  • Review the Job Description. Before you even advertise an open position, make sure the job description is accurate. …
  • Carefully Consider Resumes. …
  • Winnow the List. …
  • Interview with Intention. …
  • Parse Out Two Equal Candidates. …
  • Common Hiring Mistakes to Avoid.

When it comes to hiring, we spend a lot of time and effort finding and interviewing top talent, but all too often we run into a brick wall. No recruiter has ever spent months managing a fantastic process only to be met with comments from hiring managers like:

Making a Hiring Decision

Who is responsible for making the hiring decisions?

Depending on how a company is structured, different people are responsible for making the final hiring decisions. Most companies delegate hiring decisions to the hiring manager because they are the ones who are familiar with the duties of the position, the dynamics of the team, and the precise qualifications they are seeking in a new hire. An organization that partners with a recruiting firm may delegate the hiring decision for a contract position to an experienced recruiter who has previously filled similar roles with the organization.

A company may also involve several employees in the hiring process, in which case they may need to reach an agreement on the candidate they want to hire. Even in some cases, the board of directors decides who gets hired. This occurs frequently when nonprofit organizations fill senior executive positions for the company.

How to make a hiring decision

To hire someone who is a good fit for your company, follow these steps:

1. Create universal hiring criteria

Every position within the organization, from senior executives to entry-level workers, should be subject to these hiring requirements. These criteria, which are based on the company culture, the needs of the business, the customer base, and more, can be developed jointly by the owner, CEO, and human resources team. It is helpful to start with general hiring criteria, and then hiring managers can assess each applicant to see if they are a good fit for the specific position they are applying for.

2. Take notes during the interviews

Even though you can always review a candidate’s resume and cover letter to assess their qualifications for the job and learn more about them, it might be difficult to recall much more after conducting a number of interviews. Thats why its important to take notes during each interview. Note any noteworthy responses the candidate provided in response to your inquiries as well as any relevant details about themselves or their prior employment that stand out. With this knowledge, the evaluation of candidates will be much easier.

3. Ask yourself important questions about the employee

Consider asking the same questions about each applicant as you move through the hiring process, regardless of the position they are applying for, to follow the universal hiring criteria. You can review their resume and cover letter, but you should also take notes during the interview to be able to respond to these questions:

4. Complete reference checks

Referencing your candidates is one of the best things you can do when making a hiring decision. People you speak with who are familiar with the applicant and their work ethic can give you accurate information about them at work. To find out more about your candidate and determine whether they would be a good fit for the position, if at all possible, try to get in touch with three references, ideally from previous places of employment.

You can either prepare specific questions you want to ask or just ask the person providing a reference to tell you more about the candidate and their experience working with them. Make sure to only ask questions about the job and the requirements you have in place for the position, aside from whether your candidate is qualified for rehire and the dates they were employed at their previous employer.

5. Review all qualified candidates

You’ll probably conduct several interviews to find the best applicant, and one of them might stand out from the rest because they are an excellent interviewer. However, before making a final hiring decision, you should take the time to go over every candidate’s resume and cover letter that you’ve received. Reviewing your interview notes after you have separated them based on skill level and how well they fit the position you are hiring for

It’s simple to be impressed by someone’s interview and how well you might have gotten along with them, but if they don’t possess as many of the desired skills as another applicant, you might need to consider which will be best for the job.

6. Make sure everyone is in agreement

The direct manager, a few coworkers, someone from another department, a human resources representative, and a member of the executive leadership team may all be involved in the hiring process. It’s common for businesses to employ panel interviews, in which a number of people observe the interview and participate in the hiring process by asking the candidate pertinent questions.

It’s crucial to get their feedback and confirm that everyone involved agrees on the same candidate for the position because these employees have various perspectives that can be useful when making that decision.

7. Be quick about your decision

Even though you should carefully consider all of the applicants, try to make your final decision regarding who you will be offering the job to as soon as possible. Candidates frequently submit multiple applications at once, so while they might have just finished an interview with your company and are awaiting a decision, they could get a formal offer from a rival company. Ask everyone involved in the hiring process to consider everything and make a decision by a certain date if you want to ensure you don’t lose a candidate.


What are the 4 major considerations of hiring decisions?

You want to hire the best.

Be sure to consider these four factors when hiring your next employee.
  • Quantity of your candidate pool. …
  • Quality of your candidate pool. …
  • Urgency to fill the role. …
  • Investment required for the new hire.

Does HR make the final hiring decision?

HR plays a key role in the hiring process in many organizations, advancing only the best candidates to the interview stage. The hiring manager, who is typically not in the HR department, ultimately has the final say in who gets the job.

What is the importance of hiring decision?

3 Most Important Criteria When Hiring
  • Obviously, any prospective employee must possess the skills and qualifications necessary to perform the position for which you are considering hiring them.
  • Value: You should also consider the individual’s value to the organization.
  • Cultural Fit: Finally, there needs to be a cultural fit.

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