Guide to Stand-Up Meetings: Definition, How To and Tips

Les équipes spécialisées dans le développement logiciel ont pour habitude d’organiser ce que l’on appelle des réunions debout. Ces courtes réunions sont l’occasion pour les membres de l’équipe de tenir leurs collègues au courant de l’avancement de leur travail et de trouver ensemble des solutions pour surmonter les obstacles éventuels. Dans cet article, nous vous livrons les étapes clés à respecter pour organiser des réunions debout productives.

Si vous faites partie d’une équipe qui se spécialise dans le développement logiciel, vous avez certainement déjà participé à une réunion debout. En effet, les réunions de ce type sont couramment employées dans le cadre des méthodologies Agile. Elles sont le moyen idéal pour les collaborateurs de se réunir et d’échanger rapidement les dernières informations utiles ou simplement faire le point en équipe.

Toutefois, il faut savoir que ces réunions ne se limitent pas aux seules équipes de développement. Toute équipe qui souhaite partager des informations récentes au plus vite et ainsi s’assurer que ses membres sont sur la même longueur d’onde aura intérêt à organiser des réunions debout. Nous allons donc vous aider à les rendre productives, que ce soit en salle de conférence ou à distance, y compris avec des membres d’équipe sur différents fuseaux horaires.

Stand-up meetings are regularly held gatherings—typically daily—during which team members share status reports on their work. They are often held while attendees stand, which helps ensure a short check-in rather than a lengthy discussion.

How to Hold a Daily Stand-up Meeting

How to run a daily stand-up meeting

Here are nine steps to help you facilitate an effective daily meeting:

1. Choose a rhythm for your team

Determine how many times youd like your team to have meetings. Depending on the project youre working on, that could be every day, once a week or once a month. A few factors to consider when deciding how often to have meetings include your teams current workload, impending deliverables and each team members availability. During your first meeting, you can discuss the level of frequency that best accommodates everyones schedule.

2. Schedule it for a recurring time

Try to schedule your meeting at the same time each day you plan to meet. This allows your team to schedule the rest of their day around the meeting. You can discuss a time that works best for the team based on availability. Often, teams choose to have meetings in the morning because that is when they have more free time.

3. Ensure all team members participate

Its important that all members of the team participate in the meetings, whether they attend the meeting in person, through video chat or via phone call. These options make it easy for those who work remotely or those who may be traveling for business to participate. If a team member is unable to attend a scheduled stand-up, someone at the meeting can take meeting notes to share with them at a later time. The absent team members can then read the notes and send their input to the team via online messaging.

4. Have a designated leader

To improve meeting flow and organization, clarify who is leading each meeting. Frequently, the facilitator is the project manager or head of the department, but some teams choose to rotate the role of the facilitator to increase engagement. Regardless of who you choose to lead your meetings, ensure all members are aware of who is facilitating and that the meeting is productive and focuses on relevant topics. Consider discussing whether youd like a single facilitator or if your team would like to rotate the position to determine what is going to work best for your group.

5. Keep it brief

Most stand-up meetings last no more than 15 minutes. The concept of these meetings is to move through the discussion points efficiently so try to give each person on the team a specified amount of time to speak to update the group on their progress. It can be helpful to set a timer for each person so that the updates are brief but informative.

The total length of the meeting depends on how many team members you have. If you have more members, they might each get less time to speak. A smaller group may give each person more time to update everyone, or it may simply result in a shorter meeting overall.

6. Define the meeting goals

During your first meeting, take time to define the goals youd like to include during each gathering. Although these meetings are generally informal sessions, its helpful to have some structure so that team members know what to expect and include each time. Many stand-ups include the following talking points:

7. Keep discussions relevant

Occasionally, discussions may veer from the intended focus of the conversation. Its the facilitators role to ensure the meeting stays focused on the relevant talking points. A few ways to do this include:

8. Discuss next steps

If there are any actionable steps that you or other team members discuss during the meeting, have an appointed person take note of these items. The note taker then sends an email to the team listing steps for some individuals to complete before the next meeting. This also helps keep absent team members up to date on conversations.

9. Be inclusive of all employees

Although its called a stand-up meeting, the term isnt meant to be taken literally and employees should not be asked to stand for the length of the meeting. The term is simply meant to imply a brief meeting, as opposed to a meeting that would cover topics in more depth. Make sure to hold your meetings in a room that has chairs for everyone so that any employee who wants to sit has the opportunity.

What is a stand-up meeting?

Stand-up meetings are frequent and short gatherings that give all members of a team a chance to share updates on their work. A variety of teams can utilize stand-up meetings, such as product development, project management and marketing teams.

Tips for successful stand-up meetings

Here are a few tips you can consider using for a successful stand-up meeting:

Provide team members with time to prepare

Consider giving your team a few minutes before the meeting to prepare any updates theyre going to share with the rest of the team. This can help streamline the meeting because members may have a better idea of what they plan to say regarding what theyve completed, what they intend to finish and any challenges theyre facing. Consider sending an automated email or chat reminder 10 minutes before each meeting so that team members have some time to think through their responses before the meeting begins.

Follow up

If any team members mention challenges during the stand-up discussion, make efforts to follow up with those team members before the next meeting. To do this, ask the note-taker to write all the challenges down so you can review the list after the meeting and think about potential solutions. Decide which items you can solve on your own and which you want to delegate to other team members. Solving challenges quickly can help avoid creating larger project issues in the future.

Rotate the facilitator

Determine if rotating the facilitator might be beneficial for your team. This can promote accountability in the group because each team member knows theyre going to lead the meeting on occasion. In addition, switching roles can provide different perspectives on the progress of the project. Once your team is familiar with the meetings structure, you can offer the role to other members so that everyone has the opportunity to lead a meeting.

Keep it entertaining

Consider keeping the team engaged in the daily meetings by adding a short activity to make them more enjoyable. A few activities you can try include:

Benefits of stand-up meetings

There are many benefits to conducting stand-up meetings with your team, such as:

It updates workload progress

Stand-up meetings offer an opportunity to better understand each team members current workload. This can help you more evenly distribute tasks so that each person has a manageable amount of work. If youre able to balance the workload throughout the team, the meetings can be an efficient method to keep everyone accountable to meet their deadlines.

It promotes teamwork and honesty

Stand-up meetings give everyone the chance to speak briefly about their daily accomplishments and potential challenges. This can help everyone feel more comfortable with being honest about their successes and struggles. Sharing progress also promotes teamwork among team members. Once they become more comfortable speaking with each other, theyre more likely to offer productive feedback and openly communicate potential solutions.

It addresses challenges

Stand-ups provide an ideal setting to address any potential or current challenges that may impact project progress or delivery. Its beneficial for the entire team to know when an issue arises because it can affect whether other group members can complete their work on time. Because of this, problem-solving as a group can be effective because it accounts for the different aspects of the project for which different team members are responsible.

FAQ

What is the purpose of daily standup meeting?

How to run effective stand-up meetings
  1. Find the right time and keep it there. Commitment and consistency are key components of the Agile methodology. …
  2. Make sure all team members participate. …
  3. Have a clear leader. …
  4. Keep it short. …
  5. Clearly define the stand-up meeting’s purpose. …
  6. Table side conversations for later.

What is the meaning of standup call?

The purpose of a daily standup meeting is to learn the current progress of every team member that works on Scrum tasks. Daily stand up meetings align team members around company goals and let them address any short-term challenges that prevent team members from effectively performing their sprint tasks.

What is the purpose of a stand-up?

A daily stand-up meeting is a short organizational meeting that is held each day. The meeting, generally limited to between five and fifteen minutes long, is sometimes referred to as a stand-up, a morning roll-call or a daily scrum.

What is the difference between a meeting and stand-up?

Daily standup meetings are a popular agile ceremony, especially for engineering and development teams. This daily habit helps align a team and share progress, stay accountable, and resolve potential problems quickly. The purpose of this post is to share everything you need to know about this cadence.

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