A Definitive Guide to Email Cadence: Tips and Examples

Email cadence refers to how emails are spaced out over a campaign. One component is frequency (not sending too many emails or too few). Another is strategic timing (sending content at the right time). A well-designed cadence will improve conversions without risking too many unsubscribes.

The need for effective communication is paramount in any business environment. Email is one of the most common and effective forms of communication, but it requires a certain level of finesse to use effectively. Email cadence is a critical component of effective email communication. It involves establishing a consistent pattern of emails that are sent to customers, colleagues, and other contacts in a timely and appropriate manner. By following a structured email cadence, you can ensure that you are remaining top-of-mind for your contacts, and your emails are being received in a timely, professional manner. Email cadence also helps build trust and credibility, as contacts come to recognize you as someone who is reliable and efficient with their communication. This blog post will highlight the importance of email cadence in efficient and effective communication, as well as give some tips on how to create an email cadence that works for your business.

How to Build the Ultimate Outbound Sales Cadence

Why is email cadence important?

A crucial tool for maintaining consumer interest in what you’re promoting is email cadence. Creating an email cadence will help you send the best emails to the right recipients at the right times. The success of your campaign may be impacted by finding the appropriate email cadence for your audience. The best way to choose how frequently, when, and in what order to send emails is to understand your customers’ behaviors and patterns. You can increase sales, subscribers, and interest in your campaign by using the right email cadence.

What is email cadence?

The sequence, timing, and frequency in which you send emails to subscribers is known as email cadence. Email cadence can be thought of as the rhythm by which you launch campaign emails because the word “cadence” describes musical flow or rhythm. To cater to their interests and daily routines, you can curate email cadence for particular audiences. The best metrics for sending emails to customers can be determined by marketing teams using analytics.

How to develop an appropriate email cadence

Establishing an email cadence for your brand or campaign involves the following five steps:

1. Determine your target demographic

Knowing your audience before creating an email cadence is the first step. Different goods and services are popular with various age groups and social backgrounds. Think about using past customer information to identify your target demographic. If your campaign is new, consider studying the target audiences of related campaigns and using that knowledge in your project.

2. Research audience patterns

You might want to learn more about the technology usage habits of your target market, such as when they are most likely to be online or whether they tolerate receiving emails frequently. Reaching your customers in the appropriate situations requires understanding these behavioral nuances. Utilize this research to decide the ideal frequency, timing, and sequence for sending your emails.

3. Send an introductory email

You can send out an introductory email once you’ve determined your audience and looked into their behavior patterns. Typically, users receive these emails after making a purchase from a business, signing up for discounts, or subscribing to updates. An introductory email may contain the company’s contact details or urge the recipient to sign up and join the mailing list. You can express gratitude to the customer for showing interest in your product or brand in the introductory emails.

4. Send emails using your unique cadence

Promote your campaigns in a way that is consistent, informative, and visually appealing for the people you are trying to reach. Use a platform that sends and syncs your outgoing messages across media or email automation software to send messages. This keeps your cadence consistent and predictable, which is advantageous to your audience and facilitates the tracking of engagement data.

5. Analyze effectiveness using analytics

Successful email cadence may not show results right away. Use analytics to identify the times and frequencies that produced the most clicks, sales, or other types of engagement. Analyze potential correlations between your email cadence and the number of email subscribers, as well as the development of your website traffic and sales during the campaign’s active period.

Email cadence examples

Here are two instances of companies utilizing email cadence to raise client engagement:

Curating time to appeal to a specific demographic

Stretch Fit is a brand that sells exercise apparel. It wants to use an email campaign to reach its target audience of 18 to 25-year-olds. The Stretch Fit marketing team plans how to use email cadence to boost sales and website traffic.

The team decides to send their emails an hour after the times of day when the target group is most likely to visit the gym after researching these times. The team does this because there is a possibility that the recipients will still be at the gym or dressed for exercise when they receive the emails, and because their research shows that people aged 18 to 25 are more likely to check their emails in the evening.

Curating frequency to appeal to a specific demographic

Stretch Fit makes the decision to introduce a line of athletic apparel for adults. The new line’s target market is 55 and older. To determine the best email cadence strategies for their new launch, the marketing team does research.

Findings show that emails sent twice a month are the most successful at driving traffic to websites and are most effective at reaching the 55+ age group. Stretch Fit decides to send these customers emails once every two weeks based on this information. The business discovers that this email cadence increases website traffic from this demographic after a month of tracking data.

Email cadence tips

The following advice will assist you in creating a successful email cadence:

Create a mission statement

Making decisions about your target market and email cadence can be influenced by your campaign’s purpose. Make a mission statement that outlines the goals your company has for the project. These objectives may also serve to inspire campaign workers.

Gather multiple perspectives

Diverse viewpoints are a powerful tool for fostering critical thinking. Bring the team together to discuss various points of view on various marketing problems or challenges. This may increase creativity and inspire original cadence concepts and tactics.

Keep it personal

You constantly want the customer to be able to relate to your business as the face of a campaign. Try to respond to each email personally to engage your audience. There are numerous programs that can identify your recipient by name and automatically retrieve the user’s registration information.

Put the customer first

It’s crucial that your clients feel like they have control over their email inboxes. Think about utilizing a program that enables recipients to select their own email frequency. Despite the fact that you may have less control over their engagement, this gives the client autonomy and entices them to keep subscribing.


How do I create an email cadence?

A Step-by-Step Guide on Email Cadence
  1. Step 1: Define Your Goals. Understanding your objectives is the first step before working on your email cadence.
  2. Step 2: Understand Your Prospects. …
  3. Step 3: Segment Your Audience Based on Engagement. …
  4. Step 4: Identify the Frequency of Sending Emails. …
  5. Step 5: Measure Results.

What is the cadence timing of their email campaigns?

Email cadence is essentially the rhythm of an email campaign. It involves the timing and order in which you strategically send emails with content tailored to prospects and customers at particular stages of their buyer’s journey.

What is a cadence in marketing?

The number of marketing emails, blogs, case studies, texts, and phone calls sent, the time between them, the content itself, and the audience that receives and consumes (if it’s good content) what you are sending all make up the cadence, which is the pattern of the content.

How do you measure email cadence?

Best practices for finding your email cadence
  1. Start with your email marketing goals. …
  2. Align email frequency with customer behavior. …
  3. Set expectations in your welcome email. …
  4. Create subscriber segments using frequency options. …
  5. Add a survey to your newsletter. …
  6. Use A/B testing to find what subscribers prefer.

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