Closing a Meeting: Benefits and Steps

Closing a Meeting
  1. It looks like we’ve run out of time, so I guess we’ll finish here.
  2. I think we’ve covered everything on the list.
  3. I guess that will be all for today.
  4. Well, look at that…we’ve finished ahead of schedule for once.
  5. If no one has anything else to add, then I think we’ll wrap this up.

How to End a Meeting

Benefits of closing a meeting

The meeting’s overall success can be increased by concluding. Meeting hosts can accomplish the following with the aid of a strong meeting conclusion:

How to close a meeting effectively

The following actions can be taken to efficiently end a meeting:

1. Prepare for the closing

It’s crucial to plan ahead for every meeting step, including the conclusion A well-defined strategy can increase the meeting’s effectiveness. If you’re planning a business meeting, think about how much time you want to allot for the close. Consider what you want to say or cover during this time as well, so that you can address each element.

2. Include closing in the agenda

By making sure the meeting stays on topic, a meeting agenda can increase productivity. Before the meeting, attendees can prepare questions or talking points by sharing the agenda. When creating an agenda, add a section for the wrap-up. By doing this, you’ll make sure you have enough time to close.

3. Use a timer

A timer can help professionals stick to the meeting agenda. You can ensure you have enough time for a thorough close by timing each section. This typically lasts five to ten minutes, though it may change depending on the particular meeting. Make sure you are presenting information at a good pace as you run the meeting by keeping an eye on the clock.

4. Review key concepts

Reviewing key ideas can assist professionals in remembering what was discussed during the meeting. During the conclusion, take into account going over the goals, important lessons, or key concepts once more. Try to summarize the important concepts briefly. You can review the desired outcomes on your agenda at the conclusion of the meeting to make sure you completed all the tasks.

5. Leave time for questions

Presenters can ask the audience if they have any questions at the conclusion. You can aid in your audience’s understanding of the information by allowing time for questions. This can improve the overall success of your meeting. Additionally, now is a good time to inquire about the general feedback. To increase participation and make room for additional discussions, you might want to ask if anyone else has anything to add depending on the meeting’s topic.

6. Give a time reminder

The attendees are given a time reminder or a warning that the meeting is about to end. During a meeting, there are several places where you can use a time warning. For instance, you could inform participants that your part of the meeting is about to end and that there will be time for questions after that. This can facilitate question preparation and guarantee that everyone has an opportunity to participate if they so choose.

To demonstrate to your attendees that you value their time and intend to wrap up the meeting on time, you can also use a time reminder after the closing. A time warning can give participants enough time to finish sharing ideas if they are doing so during the close. Most commonly, professionals use a two or five-minute warning. During a presentation, you can decide to show this on the screen or to use a verbal reminder.

7. Stay positive

The overall impact of the meeting can be increased, and your attendees’ morale can be raised, by maintaining a positive and focused atmosphere. To celebrate or share team accomplishments, use the close. You could also take advantage of this opportunity to positively reframe a meeting. For instance, if the meeting covered challenges, you can highlight any gains or accomplishments in the closing.

8. End with next steps

You can close the meeting by briefly sharing next steps. Depending on the size of your meeting, you might want to go over the procedures with each participant or department. You could also use this opportunity to inform attendees of the date, time, and location of the subsequent meeting.

9. Remind attendees where they can review information

If necessary, you can mention where attendees can go to find the meeting’s information during the closing time. For instance, you could send an email to all attendees with the meeting agenda and next steps or publish the presentation online. Inform the attendees of where and how they can access the information if you are sharing resources after the meeting.

10. Thank the attendees

Consider saying “thank you” to the audience for coming at the end of the presentation. By demonstrating your respect and appreciation for your team members, you can foster positive relationships. Some professionals decide to shake hands or make light of the situation. When composing your closing statement, take into account your management style, personality, and workplace culture.


How do you close a staff meeting?

9 ways to end every meeting on a positive note
  1. 1 Add a shoutouts section. …
  2. 2 End with a motivating stat. …
  3. 3 Review and summarize action items. …
  4. 4 Ask a fun question at the end. …
  5. 5 End with a cheer. …
  6. 6 Play a quick game. …
  7. 7 End with a meditation or breathing exercise. …
  8. 8 Ask them to solve a joke riddle at the following meeting.

What to say to adjourn a meeting?

How you end your meetings may be more important than how you start them.
  1. Don’t let it drag on.
  2. Keep it positive. Highlight the valuable contributions your team has made at the conclusion of each meeting.
  3. Be nice–like you mean it! …
  4. Neutralize a touchy meeting. …
  5. Redirect a pointless meeting. …
  6. Open up the meeting. …
  7. End it with action!

How do you open and close a meeting?

A board member must table the motion before the chair can begin the process by asking, “Can I have a motion to adjourn the meeting?” The chair then typically requests a show of hands to indicate whether there are any supporters or opponents. when agreement is reached, declares: “I adjourn the meeting.” ”.

Related Posts

Leave a Reply

Your email address will not be published. Required fields are marked *