becoming a manager how to write a recommendation letter for an employee

You’ve come to the right place if you need advice on how to draft a letter of recommendation for an employee.

Supervisors or managers frequently compose letters of recommendation for staff members and job applicants.

In addition to sending a cover letter and resume when looking for a new job, getting the recommendation of previous bosses can be very beneficial in getting new jobs.

How to write a letter of recommendation for an employee
  1. Use a business letter format. …
  2. Explain why you’re qualified to write the letter. …
  3. Describe your former employee’s work habits, skills and accomplishments. …
  4. Use specific examples. …
  5. Conclude the letter with a formal closing. …
  6. Proofread your document.


Example 1: Project manager position

Dear Mr. Harry Caul,

In this letter, I urge you to hire Art Rufflehouse as your project manager. It was my pleasure to supervise Mr. Rufflehouse on a number of projects for ABC Mountcalm Co. over the last five years. In that time, Mr. Working with Rufflehouse was a pleasure because of his outstanding work ethic.

In one instance, a client’s emergency caused a deadline to be accelerated by two weeks. As a team lead, Mr. Rufflehouse managed his resources, inspired his team, and completed the project on time and within budget. It’s always reassuring as a manager to know that you have someone on the team who consistently completes work on schedule and to a high standard.

Mr. During the time I managed him, Rufflehouse started as an associate and eventually became a team leader. He is definitely prepared to advance in his career and take on the role of project manager, in my opinion.

If you need any additional clarification or information regarding Mr. Rufflehouse, feel free to contact me at (555) 812-4829.


Bob Luzpza

Explain your position

Clarifying the significance of your position can help the recipient of your letter value your opinion more. The recipient of your letter is more likely to take your opinion seriously if you mention that you oversaw the person for years before outlining your important duties. To give the reader of the letter an understanding of the scope of your position, it might be a good idea to include some information about your position, such as the number of employees you manage or your budget.

What to include in a manager reference letter

Background information about your professional connection to the letter’s subject should be included in a manager reference letter. For instance, a letter could describe your managerial style while outlining how you handled the employee for whom it was written. Think about speaking in a positive manner and explaining why you recommend the candidate for the position they seek.

Include information about the employees’ work ethics, how they interact with others, and your own personal observations. For instance, rather than merely stating that someone is a great employee, it can be more impactful to provide anecdotal evidence of their superior performance. In general, the letter can mention the individual’s qualifications and skills on the job while also discussing the kind of worker they are and what it’s like to work with them.

What is a Recommendation Letter?

A recommendation letter is a statement in writing from an expert who can attest to your abilities as a worker and who is willing to say that you are a good employee. Anybody can write you one of these letters, sometimes even people you don’t work with.

Because they are synonymous, reference letters and recommendation letters are frequently used interchangeably.

Former employers, professors, coworkers, or mentors are some examples of people who can write a recommendation letter. But if you want the letter to be more valuable, it’s best to request a recommendation letter from your manager or your boss.

What is Included in a Letter of Recommendation?

When a former worker requests that you write a reference letter for them, they should give you thorough instructions so that you can write a thorough and accurate letter.

If they haven’t worked for you in a while, ask them for a more recent version of their resume so you can see the updated dates and times of their employment and the new skills they’ve acquired since then.

Additionally useful is a job posting or job description for the position they are applying for. They should also provide you with the name of the hiring manager if they know it.

Follow the Correct Format

If you format your letter for business correspondence, you will begin with your personal information, such as your contact information, then the current date, and finally the hiring manager’s personal information, such as their contact information.

Following your greeting, you should begin the letter’s body paragraph by describing how long you have known the candidate and in what capacity.

Afterward, you can describe their qualifications, background, and best qualities, which make them standout workers. Additionally, it can be beneficial to highlight the qualities that will be most pertinent to the position they are seeking by using concrete examples and anecdotes.

Mention your candidate’s highest level of confidence in your conclusion and give them a strong recommendation for the position.

Thank the hiring manager for their valuable time. Inform them that you are available to provide any additional information or clarification.

If you send an email and your personal contact information isn’t in the heading, it should come after your name.

A breakdown of the format is as follows:

Your information, a greeting, and an introduction should be in the heading.

The heading should include your name, title, school name, date, address, and city as well as your contact information.

If you’re writing a letter of recommendation, start it with a salutation like “Dear Mr. , Dear Dr. , etc. ).

Use “To Whom It May Concern” or omit a salutation if you’re writing a general letter. If your note doesn’t have a greeting, begin it with the first paragraph.

You should describe any relevant skills the applicant may have, as well as your qualifications as a reference, in the body of the letter.

A strong letter has a body paragraph containing three paragraphs. These contain additional information about the job seeker that a potential employer is interested in learning.

Writing a recommendation letter requires discussing the applicant’s conduct, how they act around coworkers, and how they will be an asset to the next employer.

The first paragraph of a recommendation letter provides background information on the person being recommended, justification for your recommendation, and how you came to know them.

In the second paragraph of the letter of recommendation, you go into more detail about the person you are writing about, what they can contribute, why you recommend them, and why they are qualified for the job. If needed, use multiple paragraphs to provide details.

[Name] earned an honors degree in [a particular major] and was constantly thinking about his future. Early on, he was certain he wanted to pursue [career name], so he worked as a research assistant both individually and in groups.

I think [name] is a very qualified, bright, and pleasant person to work with, and would be a great asset to your department. He approaches his studies with a tremendous amount of enthusiasm and vigor.

Make sure that the third paragraph of the recommendation letter details how the applicant’s qualifications match the position they are applying for.

So that you can tailor your letter appropriately, request a copy of the applicant’s resume and the job posting.

[Name] is a fantastic addition to your international [department] team, in my opinion. I was impressed by her ability to close a sale by convincing customers of the value of our products when I previously worked with her at XYZ.

She was personally in charge of adding several new clients in [country names] during the time I worked with her.

The reasons for your recommendation are enumerated in this section of the letter of recommendation. In order to support your recommendation, use words like “strongly recommend,” “recommend without reservation,” or “candidate has my highest recommendation.”

Joanne has been a great team leader and has always been effective, professional, and organized during our time working together. She therefore has my highest endorsement for the position of office manager at DEF, Inc.

Your recommendation letter ends with an invitation to provide additional details. Include a phone number within the paragraph, your email address under your signature or in the letter’s return address section, and provide the phone number once more.

Truly, signature (hard copy letter)

Name of the recommender


Email Address

Phone Number


How do you recommend someone as a manager?

Use these steps to help you write a recommendation letter:
  1. Speak to the candidate before you write. …
  2. Format your letter. …
  3. Introduce yourself and your position. …
  4. Customize for the role. …
  5. Provide specific examples. …
  6. Mention an accomplishment. …
  7. Offer to continue the conversation. …
  8. Proofread and submit.

What are the 6 details that should be included in a letter of recommendation?

Here’s some information you should provide:
  • Your resume & cover letter.
  • Your personal statement (if you’re a student applying for university)
  • The name of your target university or company.
  • a URL to the job or program description you’re interested in
  • Personal strengths or characteristics you’d like them to focus on.

What are the 5 parts of recommendation letter?

What to Include in a Letter of Recommendation
  • Context. …
  • Specifics. …
  • A match between the position’s requirements and the candidate’s skills.
  • Writer Name and Address. …
  • Salutation. …
  • Paragraph 1 – Introduction. …
  • Paragraph 2 – Details. …
  • Paragraph 3 – Summary.

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