How To Make an Activity List in Project Management

An activity list is a document that includes all the scheduled activities that are part of a project. Each activity includes one or more tasks that, once completed, allows everyone working on the project to move on to the next stage. Each activity has a clearly defined start date and deadline.

Project Management Tools: Activity List

How to create a project activity list?

When putting together an activity list for your project, think about doing the following:

1. Make a project plan

It’s typically important to create a project plan, which is a document that outlines all pertinent details regarding how the project is executed, assessed, controlled, and completed, before attempting to define and sequence all activities required for your project. The project plan outlines the project’s primary objectives and scope, serving as a guide for the team responsible for finishing it and its stakeholders. The project plan is typically a crucial tool for ensuring that everyone involved is aware of the project’s objectives, even though it may be modified during the project’s execution phase based on new information.

2. Define all project-related activities

Following the creation of a project plan, you can begin making a list of all the tasks that must be accomplished for the project to be successful. The most efficient way to do that is typically to identify all major project activities and then break each one down into individual tasks and sub-tasks. Making each task measurable is another practical way to ensure that you can evaluate activity success while carrying out the project. If this seems difficult or impossible, you can typically break the activities down into smaller, possibly measurable tasks.

3. Determine each activitys dependencies

It’s time to analyze how each task is dependent on the others for successful completion after listing all the tasks needed to complete the project. Project dependencies must be identified in order to accurately schedule, carry out, and prevent unforeseen delays. A project’s activities can be dependent on each other in one of four ways:

4. Sequence all activities

You can arrange all tasks and activities in a logical and effective sequence now that you are aware of how they relate to one another. You don’t need to specify timelines or due dates at this stage in creating the activity list; just their order. You can make the task flow more effective by concentrating on the order before deciding how much time should be allotted for each.

5. Estimate activity durations and required resources

Looking up previous projects with similar tasks is one of the best ways to determine how long each activity would take. If there is no pertinent information available, you can estimate something by averaging the best, worst, and most likely scenarios. No matter how accurately you estimate the time it will take to complete a task, it’s crucial to keep in mind that it also depends on how you allocate project resources. For instance, if an employee must complete several tasks, they can typically only complete one at a time. This may may affect the projects schedule.

6. Create the activity list

You can make an activity list after outlining the project plan and having a general understanding of all the necessary steps for its completion. A typical activity list includes information about the project, including its name, project manager, start date, and stakeholders. It also includes a list of all activities, along with information about who they are assigned to and any additional comments. The list of activities can also be numbered to help you remember how they go in order.

What is an activity list?

A project’s scheduled activities are listed in a document called an activity list. Each activity consists of one or more tasks that, when finished, enable everyone involved in the project to advance to the subsequent stage. Each activity has a clearly defined start date and deadline. Most activity lists are extremely thorough and contain all pertinent details about the tasks involved in a project. This makes it easier for everyone involved to comprehend what needs to be done and how their tasks are supposed to be completed.

The project manager and the project stakeholders then go on to order them after the project management team has defined all activities and the tasks necessary to complete them. This implies that they arrange them in a sensible order, oversee their execution, and keep tabs on their progress.

Activity list template

Consider this template of a typical activity list:

Activity list example

Take into account the following example of a to-do list for a relocation company hired to relocate the headquarters of a sports equipment retailer:


What is activity list in WBS?

The WBS and Activity lists are two different things. WBS is a breakdown of your scope of work. An activity list is a spreadsheet that details each activity. On the activity sheet, WBS groups a number of related activities.

What is an activity in project management?

Some examples for activities in a project proposal
  • Training workshops, street shows, rallies etc.
  • Staff selection, staff training etc.
  • baseline survey, focus group discussion, and participatory rural appraisal
  • Conferences, meetings, articles, and publications.

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