You timeously submitted your job application, aced the interview process, and are now excitedly awaiting an answer when, one day, while reading through your inbox, you come across a welcome email from your new employer. The big question is how you respond. Understanding how to respond can help you have a positive start. In this article, we discuss what a welcome aboard email is, who can receive these emails, how to write a reply to welcome aboard emails and what example replies look like.
Thank you for the warm welcome. I’m thrilled to collaborate with such a friendly and supportive team. I appreciate the opportunity to work with you all, and I’m ready to contribute my knowledge and skills to the company.
Welcome Aboard TFE
The Best Responses to a Welcome Email for a New Job
When a firm sends you a welcome message, it represents a positive work atmosphere. If a firm greets you with a kind message, it is also an indication of the fantastic perks, allowances, paid leaves, and so on that, you will be rewarded with, in addition to a good work environment. Furthermore, a welcome email demonstrates that the organization offers room for personal development.
It is your obligation to respond to your new employer who has invited you aboard as a member of their team as pleasantly and professionally as possible. Since the corporation has responded with a gratuitous act of goodwill, you should as well. Depending on the context, there are several ways to leave a lasting impression when responding to a welcome email.
There are a few general guidelines to follow when responding to a welcome email for a new job.
- Begin your response by thanking the sender for their thoughtful gesture. Be sure not to oversell your gratitude, as this can come off as false. A simple ‘thank you for your warm welcome’ is more than enough to get your point across.
- Express your enthusiasm for your opportunity to be a part of their team. Once again, do not over-flatter your new boss. An authentic display of eagerness suggests that you are a reliable and diligent employee.
- Show appreciation for company members that made your opportunity possible, such as the recruiters or the HR manager. Being a team player who values their fellow members is very attractive to employers.
There is not a ‘ one size fits all ‘ reply when it comes to responding to a welcome email from your new job. As there are many circumstances under which you are employed, there are plenty of responses that you can give. The more specific your answer to your situation, the more authentic it will seem to your boss.
How to reply to a welcome aboard email from your manager
1. Write an appropriate greeting
Replies typically contain a greeting that begins “Dear” or “Hello” and reiterates the senders name. You may include the senders prefix, such as Mr., Mrs., Ms. or Dr. If you dont know the senders gender identity or prefix, use these tips to help you pick a greeting:
2. Show your appreciation for the opportunity
Its important to show your gratitude for the senders welcome and for your new position because it may create a good first impression. Showing appreciation also may remind the sender that youre excited about the position. This message can be short and polite. It may include phrasing like “Thank you for the warm welcome. I appreciate the opportunity to work and grow with this company.”
4. Express your eagerness to work and confirm the onboarding terms
Stating your preparedness for the position may show the sender that youre ready to contribute to the company. Eagerness may also set the tone for your initial meeting with the sender or whoever helps you on your first day. A sample phrase for this part of the message may read as “I look forward to working with you all, and Im ready to start working with the team soon.”
You may restate the onboarding terms of your new job in your reply to show the sender that you pay attention to important details. It might also show youre prepared for your first day. These terms usually include your start date, the time of your first meeting with a supervisor and the location of the facility or location within the facility. If youre unsure about some details of the terms, ask the sender for clarification.
5. End your message with a closing line and your name
The end of your message is typically one sentence that restates gratitude for the message and shows you look forward to their response or your upcoming meeting. If you require another email response, your closing line could say “Thank you again for taking the time to welcome me to the company. I look forward to hearing from you soon.” If your reply is the end of the correspondence, you dont need to include this message.
You can close your email with phrases such as:
Finish by signing your first and last name. You may also include your contact information underneath your signature. Some professional emails also include a photo of the sender and their company.
What is a welcome aboard email?
A welcome aboard email is an often informal message that a hiring manager, general manager, department head or colleague sends before your first day in a new job. These are friendly gestures that welcome you to the company and may include contact information for your team lead, HR manager or other important figures at the company. These emails may also summarize what to expect on your first day.
New employees are the most common recipients of these emails. People who transfer departments or receive promotions may also receive these emails from their respective department heads or colleagues. The sender might carbon copy (CC) or blind carbon copy (BCC) team members or employees in similar roles to let them know they have a new coworker. Supervisors or other managers may also receive these emails if the sender BCCs or CCs them for record-keeping or reminder purposes.
Example replies to a welcome aboard email or “Welcome on board email”
Here are some example of how you can reply to a welcoming email:
Casual, Friendly Impression
- Thank you so much! I am happy to be part of the team.
- Thank you for your warm welcome. Looking forward to meeting you soon.
- Thanks! I can’t wait to meet you all.
Reply email that Ambitious Impression the correspondence
Dear Ms. Ali,
Thank you for the opportunity to work with your team. Im very excited to be here and provide my best services to the company. I will see you on Wednesday the 2nd at 10:00 a.m. Could you remind me of the designated meeting place on campus?
Thank you. I am looking forward to becoming a driving force in this company.
Sincerely,
Victor Nguyen
Professional Impression
- Thank you. I am looking forward to meeting you.
- Thank you. I am sure it will be a pleasure to work with you.
- Thank you for welcoming me to the team. I am looking forward to meeting you all.
Good morning team members,
I’d like to take this opportunity to welcome David Smithers as a new member of our team.
David has joined us this morning, and I’m sure he’s going to be a great addition as he has come to us highly recommended and will no doubt bring a breath of fresh air and a different set of skills to the table.
Please note that David is situated in Office 308. Please make time during the day to drop by and introduce yourself. Let’s make David feel as welcome as possible.
Ken Smith
What Not To Include In A Reply To Welcome Email
Your reply to the welcome mail sent to you carries a lot of weight and scope for your future career. The first and the foremost thing to do whenever you receive a welcome mail is to always rely no matter what on. If you don’t, that conveys very careless and impolite behavior on your side. Your reply can set the stage for your future endeavors with your coworkers, bosses and the entire team, and the entire company as a whole. This is your very important chance to make a first impression. Whether you make it good or bad is totally in your hands. So, you cannot risk and you cannot afford to miss this one reply up.
To help you stay away from any blunders that you may do while writing a reply to the welcome email that you received, we have created a list of things that you should never include in your reply to the welcome email. Go through the list and make sure to avoid all the errors listed below:
- Write your reply in such a way that it reflects your natural attitudes and intentions. Make it as genuine and as authentic as you can. It should not sound like it was just written for the sake of writing it and it should do its best to convey your heart’s real feeling. Even if you’re not eager to take up the job and are accepting the offer because you’ve got no choice left, your message must neither reveal your disinterest nor should it sound dubious and exaggerated as that is a simple fallacy.
- As this is your first reply and your first message to the company, make very sure to keep it as flawless as you can. And for that, you should stay away from any fake appreciation or fake promises. While stating your ideas for the future and giving a hint to your future strategies is a good thing to do, you should not boast about it to such an extent that it sounds fake.
- At all times and all costs, avoid flattery. Although you may be tempted to butter and flatter your new bosses to make a good first impression, let me tell you that that’s never a good strategy in a work environment and that it’s not gonna work. The only way you can make a good impression is through your work, punctuality, and your dedication towards your work. So, try to keep it as genuine as you can and as simple as possible. That is the best way to put a great first impression out there.
- Always remember to pertain to the brevity of your message. The shorter the message you keep, the better you have the chances of having it actually read and receiving praise. The big corporations, companies, firms, or organizations that you apply to have a lot going on throughout the day and each employee is busier than the other.
In such a scenario if you give them chunks and chunks of paragraphs to read, no matter how generous your 3000-word letter may be or how much thought you’ve put into it, trust me, they’re gonna prefer passing it. Nobody will read your letter and all your time and energy would be in vain when you could’ve done a better job with just a line or two expressing genuine regard.
FAQ
How do you respond to welcome aboard?
- Thank you so much! I am happy to be part of the team.
- Thank you for your warm welcome. Looking forward to meeting you soon.
- Thanks! I can’t wait to meet you all.
How do you respond to a welcome email at a new job?
