Krishnan is a Marketer and Content Crafter. He has an in-depth understanding of Digital Adoption, Transformation, and Enterprise applications that helps business to generate business outcomes. In his former life, he was an IIoT & Automation engineer. You can find him trying new recipes, riding a bike, and wondering about the most complex object on the face of the earth i.e Human Brain.
- Assess your needs and develop goals and success metrics. …
- Determine the type of employee training plan. …
- Keep adult learning principles in mind. …
- Develop learning objectives/outline. …
- Finalize your training plan. …
- Design and develop training materials.
How to Make an Employee Training Plan
Types of training programs
There are several methods of training that managers may choose to implement alone or in conjunction with other methods. The method you choose should provide the opportunity for meaningful learning and growth, which allows employees to continually improve in their roles. Matching the types of employee training to your employees needs can ensure they receive the information they need.
The types of training programs you choose should take into consideration what type of work is being done in the workplace as well as the learning personality of the employees. Here are a few examples of different types of training programs:
Case studies can provide a quick reference for employees to learn about actual workplace situations. Case studies are best used for hyper-focused topics, as more complex topics will generally require more in-depth training.
This one-on-one type of training focuses on fostering a working relationship between an employee and a coach or mentor, typically a supervisor or trusted veteran employee. The one-on-one training style allows for continued support throughout the employees training.
eLearning consists of online courses, testing materials and other training materials. eLearning allows employees to complete their training at their own pace and is one of the most convenient types of employee training to implement with larger workforces, especially where employees work remotely. eLearning can be interactive, which may increase the rate of employee engagement with the program. An eLearning program can fit many needs, as long as its kept up to date and relevant.
Group training activities
Group training can be useful in sparking discussion, training through collaboration and team-building. It allows employees to train together in an environment that best fits their groups needs. The activities and discussions that take place in group training can be prompted by an instructor or online prompts to be later reviewed by a supervisor. Many collaborative workplaces find that group training seems to work best for approaching complex projects.
Hands-on training encompasses any practical training conducted directly on the job. This type of training focuses on the specific role and the employees proficiency at performing it. Hands-on training has both short- and long-term development benefits for individuals.
Instructor-led training occurs in a classroom-type setting with an instructor or trainer presenting the material to employees. This provides employees with the opportunity to ask questions to further understand whats being taught, especially for very technical or complex topics. Instructors can adjust their teaching style to match the experience level and learning style of the employees in the room.
This type of employee training is focused primarily on the needs of managers and can include the use of simulations, brainstorming sessions, team-building exercises or other combined types of training.
What is a training program?
A training program is a process implemented to teach employees about the processes and policies of a company upon onboarding. Training also helps employees to learn and enhance relevant skills to improve their job performance and help foster professional growth and development to boost performance and productivity in their current and future roles.
How to create an employee training program
Creating an effective training program requires knowing and understanding the goals of the training, as well as the possible problems you could encounter. Follow these steps to start creating your employee training program:
1. Assess training needs
Assessing the needs of the workplace requires following these steps:
The purpose of training should be clear as well as supportive. Some examples of goals include increasing ROI and decreasing costs, teaching employees a new procedure or showing them how to use new equipment.
Compare what your employees do now with what they need to do to meet the objectives ahead. For example, if theres a new product being introduced, employees will need to know what the product is, how to produce it and any other key details to make the launch a success.
When you know what your employees need to learn, you can start developing activities that will facilitate the training, such as demonstrations, pamphlets or hands-on exercises.
Use that observation to make the training as effective as possible by developing it to meet the maximum number of employees. This might mean using the top two or three most prevalent methods of your employees learning to form your materials and delivery.
2. Teach adults like adults
Keeping with the last part of step one, its important to remember that your employees are adults with characteristics that can make it easier or more difficult to learn under certain methods of teaching. When developing your training program, keep in mind these adult learning principles:
These principles can easily be related to the characteristics you identified when you assessed your training needs. Now, you can envision how these characteristics will guide you in creating your training program.
3. Develop learning objectives
Ask yourself what you expect your employees to be able to do after they complete training. This can be knowledge, a skill or a simple but necessary proficiency. These will be your learning objectives. From there, you can begin creating content that supports progression towards each objective. Keep your lessons focused on the objectives and vary your methods of testing employees retention of the information youre providing to them.
Your objectives should be presented as SMART goals: specific, measurable, achievable, relevant and time-based. Creating goals in this manner can help you ensure your employees reach important milestones within their training.
4. Design training materials
Using the information youve gathered above, begin to formulate your training materials or modules. Its important to have a design fully prepared before launching into development to ensure nothing goes missing or out of order. Remember to focus on the learning needs of the employees rather than whats easiest for the trainer, and make sure your content focuses specifically on reaching the learning objectives. A few other tips for designing your training materials include:
5. Compose training materials
Use your design to begin developing your training materials. Depending on your design, materials may include:
Depending on the material being taught, the learning styles of the employees and other factors like time and budget, youll find that you can create a mix of elements to help make this training a success. When gathering your materials, make sure to keep your learning objectives in mind.
6. Conduct the training
Make sure you inform employees in advance that they will be expected to attend the training, reserve any necessary conference or huddle rooms and have all the necessary supplies. For example, maybe this training will be a lunch and learn session. If so, order lunch to be delivered a few minutes before training is set to begin to allow everyone to get their plates and settle in.
No matter which method or combination of methods youve chosen to deliver your training, make it clear to employees at the beginning. Make sure everyone attending knows exactly what is expected of them and what they have to do to complete the training. Give them an idea upfront of how youre planning to determine how much theyve learned at the end of the training.
7. Evaluate the training
Once training is finished, youll want to determine if you met your objectives. In other words, evaluate the success of your training program. You may consider using these metrics to evaluate the effectiveness of your training:
Reflect on the feedback provided to you by employees and try to determine whether it indicates that they liked the training, that they learned something and what their overall opinions or suggestions are. You can find this out by simply asking for their opinions or using an anonymous online survey regarding the effectiveness of the training.
Tests, quizzes or demonstrations can help you evaluate how well the employees learned the material youve presented.
Observe the employees to see if theyre applying the new knowledge or skills from training where applicable.
Over the next month or quarter, analyze the results that the training produces. Note whether the objectives you based your training on were met. Determine whether the training corresponds with a rise in revenue, a decrease in costs, any changes in productivity and other metrics you choose to monitor.